Job Responsibilities
- Develop and maintain effective administration procedures; ensuring compliance with office policies.
- Record keeping and data entry; maintaining organized records, both physical and digital, including filing documents, managing databases, and ensuring accurate data entry.
- Manage upkeep and maintenance of buildings, grounds and equipment and also coordinating with contractors for repairs and maintenance, ensuring timely and efficient completion of work.
- Financial assistance in bookkeeping, managing expenses, and processing invoices.
- Communication - handling incoming and outgoing correspondence, answering phone calls, managing emails, and directing inquiries to the appropriate personnel and assisting with front desk duties.
- Scheduling & Coordination - managing schedules, coordinating meetings and events, arranging travel and accommodation, and taking minutes at meetings.
- Supervise administrative staff and offer staff support - providing administrative support to staff and management, including onboarding, training, and handling HR-related tasks.
- Procurement and maintaining procurement records - performing general administrative duties such as procurement of office supplies, furniture, equipment, staff uniforms.
Skills and Abilities
- Able to work under pressure.
- Good written and spoken English.
- Good planning, organizational, interpersonal, communication and problem-solving skills.
Educational Qualification
- Bachelor’s degree in business administration, management or a related field.
- At least three years’ work experience in administrative roles.
How to Apply
- Interested and qualified candidates should email their application letter, detailed CV, relevant academic and professional certificates and recommendation letters from previous employer(s) to masvingorecruitment11@gmail.com with “Administrator Application” as the subject line. Applications must be received no later than 13 June 2025. Only shortlisted candidates will be contacted.
